Town Clerks Office



                                  In accordance to North Carolina General Statute 160A-171 
                     "there shall be a town clerk who shall give notice of meetings of the council, 
                    keep a journal of the proceedings of the council, be the custodian of all town 
          records, and shall perform any other duties that may be required by law or the council".

                            The mission of the Town Clerk is to encourage citizen participation

                     in town government by providing services such as publishing of materials 
                          on this web site, providing information during public hearings to help 
              citizens understand the governmental process and the business being conducted, 
                 and by serving the department in a professional, courteous and friendly manner 
                                                        to all citizens and tourists alike.

                                          Programs and Responsibilities of the Town Clerk

Administration to Council
- Attend all town council meetings; generate and distribute  council meeting

agendas and compose minutes; provide administrative
support services for the mayor and council

members; coordinate meeting and travel arrangements for council members; give notice of council and

committee meetings; compose and attest all resolutions and ordinances of the town; provide follow up on

council actions; administers oaths.

Custodian of Records-Responsible for the safe keeping of all town meeting minutes, contracts, deeds,

easements and insurance claims.  Maintains Town Code of Ordinances.

Property and Liability Representative- Serves as the first point of contact for any property and/or liability

claim for or against the town; liaison between the town and the North Carolina League of Municipalities.

Social Media Coordinator - Responsible for the ongoing growth and management of our social media

presence via Facebook, Twitter and the department web page; post informative content for the reader;

respond to reader comments and assist with customer service questions.

Surplus Property - Advertises town owned property onto an online auction site; responds to

customer questions; collects payment; arrange pick up of sold items. 

                                                                         Kim Ward

Kim Ward

                                                                          Town Clerk

                                                                  Phone (910) 458-2992


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